Tag Archives: productivity

Save Time – Auto Insert Commonly used Text Within iOS

I use iOS text-replacement frequently to save myself time and reduce typing errors while writing literally anything on my iPhone. Type a small group of letters i.e “sss” and like magic  “solidstatesector@gmail.com” appears.

What actually happens

The iOS text replacement system tracks all key strokes you make on the standard iOS keyboard and then, when a predefined set of numbers, letters or special characters (followed by the space key) are typed iOS replaces the small set with the previsoult specified words or numbers.

(Skip to the bottom of the page for set up instructions).


Auto Fill Email – The Best Use

If like me, you have work, personal, family, project and various other emails accounts then by far the best way to save time and use Text Replacement is to have it insert complete email address for you, while you only type an abbrivieation

This garauntees that you will not make a mistake with that email address and save you precisous typing time.

iOS Auto fill text

More Uses For iOS Text Replacement

Another great option can be to use the system for the replacement of a phone number or postal address, you can even add in often used phrases within a text message or email such as “love you see you soon” or “OK, see you 10 minutes, for example.

Anything you use regularly can and (probably) should be automated. So what do you find yourself type alot?

iOS Phone number auto insert


How to set up iOS text replacement

On your iOS device go to: Settings / General / Keyboard / Text Replacement

Click the “+” at the top right of the screen, from there you will be prompted for the phrase or word you want to add automatically and then the shortcut you will use to auto insert the text.

Using instant search in OS X to speed up your work and play – Using Spotlight

Using Spotlight I was helping a friend the other day with some photo editing and we could not find the file he needed, he was furiously scanning folders, in and out, looking in all sorts of places it even got so far of trying to look through old emails to find the original, after a few minutes of trying to be patient I had to ask, how come you don’t just use Spotlight. Spotwhat? he quickly said.

So that was it I shifted him out of his seat and immediately pressed APPLE(button)+Spacebar and started to type the first few letters of the file name, and up in the right hand top corner of the screen a large list of files dropped down, from there I scrolled down and clicked on the file and it opened as usual into photoshop.

My friend was blown away , they had never scene that little blue box up there before, in-fact they hadn’t even heard of Spotlight.

Since 2005 and Mac OS X v10.4 when Spotlight got introduced I have pretty much abandoned the Dock and Finder and use Spotlight full time.

Spotlight lets us search for files, check dictionary definitions, open contacts and even open Applications. When you type in a search term Spotlight splits the search into Application,Documents,Pictures,Movies and even Fonts, this makes it much easier to find what you looking for.

To give a quick example, I never open or bring into focus iTunes using the dock or find and rarely have no hands on the keyboard, so its quicker just to hit APPLE+spacebar type ‘ it ‘, the Top Hit will be iTunes and apple in its user friendly wisdom has already highlighted it for you so just hit ‘ Enter ‘ and there you have it a lovely new iTunes window

So next time you find your fingers near APPLE+spacebar go ahead and give spotlight a try.